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January 22, 2025, vizologi

5 Tips for Setting Up a Safe Remote Workspace

Working from home may seem like a dream come true for many people, but security-wise, it presents many challenges. The pandemic has changed how most businesses operate, urging many companies to move their work processes online. Remote work allowed to streamline many operations, resulting in high productivity levels and an improved work-life balance. Employees ended up having more time to spend with their families, cutting down on commute expenses without needing to travel to an office daily.

Now, many companies offer a hybrid work mode that allows employees to work from home and in the office. While that certainly has its benefits, home networks are generally less secure and more prone to hacker attacks. Employees are also less likely to report when they experience security issues, making it harder for IT teams to follow safety protocols. Using personal gadgets can also lead to security breaches and data theft. For bigger companies, this could potentially lead to huge financial losses. Nowadays, businesses must pay special attention to setting up safe remote workspaces. Here are 5 tips to boost the home office security.

1. Educate Your Employees About Security Threats

First and foremost,  no matter how many robust security strategies a company implements, there’s always the human factor. Education is the key element to creating a security-savvy working environment. Businesses need to set up webinars on the latest cybersecurity trends, let the employees read a fresh (2025) review of the apps that can help them manage their operating systems, and always emphasize that each remote worker should take responsibility for their own security. It’s also a good idea to make regular security checks of the devices they use for work, which can be done remotely.

2. Strengthen the Cybersecurity of Your Workspace

While working online from home, it’s essential to have different devices for corporate needs and personal use. The gadgets used for work need to have several levels of protection, such as:

  • Strong passwords. Whether it’s a system login, an email, or a WordPress account, you need to use strong and complex passwords that don’t repeat themselves across different platforms and devices. Use a password manager to keep track of all your passwords.
  • Use 2FA (Two-Factor Authentification). This will allow you to add that extra layer to your various accounts.
  • Update your software regularly. Mobile apps and operating systems tend to develop vulnerabilities over time. It’s important to keep them updated to avoid unnecessary risks. 
  • Use powerful antivirus software. Antivirus will protect your system while keeping track of all incoming files and emails. It’s also crucial to do regular checks to intercept malicious programs or harmful content.

In addition to 2FA, consider enabling push notifications for critical security alerts, such as login attempts from new devices or suspicious account activity. Real-time notifications allow employees to respond quickly to potential threats and help prevent unauthorized access.

3. Use Web Filtering

To create a secure digital workspace, businesses need to urge their employees to use web filtering software. No one is safe from malware attacks, phishing, and cyber threats, especially home devices used for remote work. Web filtering software can help companies protect sensitive business data that can be accessed from personal devices. It will also monitor the sites employees visit, blocking malicious sites and protecting devices from data breaches. This type of software can sift through downloads, accessing possible malware and ransomware threats.

4. Physical Security Is a Must

Remote employees should treat their in-door workspace with as much care and attention as their office space. Laptops and PCs should never be left unsupervised without high protection. It’s also best not to leave laptops containing sensitive information in public places (for example, near windows). All gadgets should be locked if the employee steps away for some time. Another crucial rule they should follow is that family members or partners shouldn’t have access to work devices.

5. Employees Should Use a VPN

Besides using antiviruses with up-to-date databases, employees should be encouraged to use VPNs on their work devices. A VPN encrypts the outgoing and ingoing traffic, protecting the operations from cyberattacks. Apart from home, VPNs should be used in all public places, such as airports, coffee shops, hotels, and co-working spaces, to protect sensitive data. Companies should also use secure cloud servers to store crucial information that third parties shouldn’t access.

Conclusion

Nowadays, cybersecurity is a growing concern of many businesses that have moved their operations and services online. With so many employees choosing to work from home, it’s important to ensure their workspace is protected from possible cyberattacks and theft of sensitive data. All workers should be educated about online security with relevant reading materials and webinars. They should also take care of the physical workspace to ensure no other people have access to their work device and that strong passwords and a Two-Factor Authentification protect it.

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